HINTS ON HOW TO WRITE A FORMAL LETTER
START WITH
Dear Mr./Mrs/Miss/Ms + family name (you use Ms
when you don’t know if the woman is married or not)
Dear Dr/Professor + family name
Dear Sir (=used when you don’t know the man’s name)
Dear Madam (=used when you don’t know the woman’s
name)
Dear Sir or Madam (=used when you don’t know if you are
writing to a man or woman)
To Whom it may Concern (=used when you don’t know the
person’s name)
I am writing to ask whether to say that…
I am writing in reply to your advertisement…
Please could you send me/I would appreciate it if you could
send me/I would be grateful if you could send me…
I enclose my CV/a cheque for…
END WITH
Yours truly (=used in America English)
Yours sincerely (=used in British English when you know the
person’s name)
Yours faithfully (=used in British English when you don’t
know the person’s name)
*An excerpt of Longman Dictionary of Contemporary English

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