Job Description - Office Receptionist


Job Title

Office Receptionist Job Objectives
To provide administrative support to the business entity comprising of management, sales, service and other functions by effectively managing schedule and performing a wide variety of confidential, administrative, secretarial, analytic and research duties.
Reports To- TBA Supervises: NIL

Job Responsibilities

 Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
 Direct visitors by maintaining employee and department directories; giving instructions.
 Maintain security by following procedures; monitoring logbook; issuing visitor badges.
 Maintains safe and clean reception area by complying with procedures, rules, and regulations.
 Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
 Contributes to team effort by accomplishing related results as needed.
 Manage files and prepare minutes of meetings / meeting notes
 Plan, organize and co-ordinate functions and special events for the Company
 Assist with the preparation of business presentations including text and electronic presentations.

 Prepare, edit and distribute itineraries, letters, memos and meeting minutes and keep track of for events and meetings making sure that things are not overlooked
 Carry out routine office duties, including reception duties for the Supervisor, in a professional manner. Key Performance Indicators
 Efficiency of all meetings
 Accurate minutes of meetings available on-time
 Quality of business presentations
 Turnaround time
 Efficiency of the filing and record system Competence Requirement
 High ethical standard
 Ability to handle sensitive information
 Data Analysis
 Excellent research skills
 Good Business Writing
 Excellent communication skills
 Proficient use of MS Office & Excel tools
 Schedule Management
 Excellent organizational and time management skills.
 Ability to adapt quickly to changes in time frames.


Educational Qualification  A Bachelor’s degree in English, Business Administration, Sociology or any other relevant discipline
Career Level Specification  Candidate must be undergoing the NYSC post camp program
Professional Qualification  Membership of the Nigerian Institute of Professional Secretaries is an added advantage
Desired Experience  1 year experience in a business administrative or related role
Preferred Age  Under 26 years old
Job Contract Validity  12 Months


Email: CVs to be sent to recruitmentstop@gmail.com